1. Object
This Data Protection Policy is to inform you regarding the personal data (hereinafter referred to as ‘data’) that is collected during your visit to our site and your use of our online services offered on our site and regarding the way we process or use the data.
2. Controller / Service Provider
The controller and provider of this website is
imbus AG, Kleinseebacher Str. 9, 91096 Möhrendorf, Germany.
If you have any questions concerning this Data Protection Policy or the use or storage of your data by the provider of the website, please contact:
| Questions relating to the Data Protection Policy | imbus AG, Marketing, |
Data Protection Officer
| Herr Michael Haimerl, imbus AG, Datenschutzbeauftragter, |
3. Collection and Use of your Data
The scope and the way we collect and use your data will depend on whether you visit our website for the purpose of finding information only, whether you register as a member in the download section of imbus or use additional services provided by us:
a) To find information
When you use our website to find information, you will generally not be required to provide personal data (for instance your name or postal address).
However, we use the data your web browser automatically sends to our web server: date and time of access to a webpage, your browser type, your browser’s settings, your operating system, the page you last visited, the data volume transferred and the access status (file transferred, file not found etc.) as well as your IP address.
The purpose of this is to make it possible to use the web pages accessed by you, and for statistical purposes with the aim to improve our site.
Your IP address will also be stored when you visit our site. It will only be used to identify you via your provider if illegal content is submitted using your user name or if we need to defend ourselves against third-party claims due to your contributions. Otherwise, an IP address will be an anonymous sequence of numbers to us which will be deleted after the expiry of 7 days.
b) Using services for which you need to register
For using the following services, you will be required to register as a ‘participant’. During your registration as a ‘participant’, you will be asked to provide the following data:
| Offer | Data to be provided (mandatory fields on the form) |
| Newsletter | |
| Download section | email and password |
| Registration for an event/training courseg | Form of adress, First name, last name, company, address (street, postcode, city/town, country), telephone, email |
| Request for a quotation for instance for the Mobile Testing Starter Package | Form of address, first name, last name, company, address (street, postcode, city/town, country), telephone, email. |
Submission of contribution | Form of address, first name, last name, company, address (street, postcode, city/town, country) telephone, email, Details on your contribution (title, type, language, abstract, photo, short bio, previous contributions) |
The above data is marked as mandatory fields on the respective form. Depending on the offer/service or form you may provide further details on a voluntary basis.
Double opt-in: Your registration will become valid only upon your confirmation of your registration by clicking on a link in a confirmation email sent to you for this purpose (‘double opt-in’). We use this procedure to ensure that the person registering is also the holder of the email address provided.
The data provided by you will be sent to and stored on our CRM system. We do this to make sure that we can provide the service for which you have registered, that we can make bookings and prepare invoices in the case of services for which a fee is payable (for instance, registration for a training course for which a fee is payable) and that we can offer support and information on the content and organisation of such services.
Authentication and login to your account is made via your email address and your password.
We use your first name, last name and email address to personalise any information we send you (e.g. newsletter) that you requested or have subscribed to. We use your company name and address to continuously improve and adapt the information we offer with regard to geographic or industry specific requests.
Every time you login as a registered user (‘participant’), access data will be stored on the web server log file(s) (server log). The records stored contain the following data: date and time of access to a webpage, your browser type, your browser’s settings, your operating system, the page you last visited, the data volume transferred and the access status (file transferred, file not found etc.), your IP address.
This data will be deleted after the expiry of 7 days. This data will not be transferred to third parties.
Your IP address will also be stored when you visit our site. It will only be used to identify you via your provider if illegal content is submitted using your user name or if we need to defend ourselves against third-party claims due to your contributions. Otherwise, an IP address will be an anonymous sequence of numbers to us.
4. Newsletter
To register for our newsletter you need to tell us your e-mail address which should receive the newsletter. All further information (such as name, address etc.) are optional and will only be used when you have provided your express consent.
For the newsletter registration we use the double opt-in procedure. Your registration becomes effective only when you confirm your registration via the link in the confirmation email which we send you for this purpose. This will ensure that you are the user. This confirmation must be made in a timely manner. Otherwise, your registration and email address will be deleted from our database. The registration and the confirmation are recorded.
You can cancel the newsletter at any time. To do so, send us an email.
5. Transfer to third parties
5.1. Your data may be transferred to service providers who act on our behalf as processors:
- support or maintenance of computing equipment or IT applications
- data destruction
According to Art. 28 para. 3 Clause 2 lit. b, 29, 32 para. 4 DSGVO, these service providers are contractually bound to treat your data as confidential. Furthermore, your data will be transferred to third parties when a third-party obligation exists:
- transfer of data to authorities
- transfer of data to tax consultants, certified public accountants, tax auditors or wage tax inspectors.
5.2. As support for participant support, we use an external app from evenTwo GmbH, Kölner Tor 11, 40625 Düsseldorf, in Germany, during the event, e.g. for the display of the programme overview, feedback, etc. Please refer to the data protection regulations of evenTwo for more details.
6. Data deletion and storage period
We process and save your personal data as long as they are required to fulfill the respective purpose. A further storage may be carried out if this has been stipulated by European or national legislators in EU law-based regulations, legislation or any other provisions which we underlie as responsible party. Moreover, your data will be deleted if you exercise your right to delete data. If your data are no longer needed or if a storage period that is required according to the standards mentioned has expired, your data will be deleted on a regular basis.
7. Download of Informational Materials in the Download Section
After your registration as a ‘participant’ of the download section, you will be able to download informational materials provided by imbus AG in the download section. Your download history (download date and file name) will be recorded and transferred to our CRM system. We do this to improve the information we offer taking into account which information participants request, and to make sure that we can give you targeted and individual advice upon any future requests on the respective issues.
8. Use of Cookies
We use cookies on our website. Cookies are small text files that are sent to your browser by our web server when you visit our site and that are stored by your browser on your computer for future access.
We only use session cookies (also referred to as temporary cookies), which are cookies that are stored only for the time you are using one of our web pages. The cookies will be deleted when you end your browser session.
These cookies serve to continuously identify your computer during your visit to our site when you change from one of our pages to another of our pages and to record the end of your visit.
You can determine whether cookies can be set and retrieved by the settings on the web (item 11.2.) or in your browser. You can completely deactivate the storage of cookies in your browser, restrict it to certain websites or configure your browser so that it automatically notifies you as soon as a cookie is to be set and asks you for feedback. Settings that you have made on the web are automatically applied to all other sessions, except when deleting from the cookie cache in your browser. For the full range of functions of our website, however, it is necessary for technical reasons to allow the aforementioned session cookies.
8.2 Cookies: Categories and setting options
We want to give you the opportunity to make an informed decision for or against the use of cookies, which are not absolutely necessary for the technical functions of the website. However, the use of the website remains in full.
We distinguish between cookies that are absolutely necessary for the technical functions of the website and optional cookies.
In order to enable you to determine your desired data protection settings for visiting our website as individually as possible, we give you the opportunity below to set your preferences with regard to the categories necessity, statistics and marketing for you.
1. category "Necessary"
These cookies are essential for the proper technical functioning. An example of this is the cookie that stores the session ID when you log in to the frontend and only enables you to surf in the user area. This type of cookie also enables us to recognise whether you wish to remain logged in to your profile in order to make our services available to you more quickly on your next visit. Technically necessary cookies cannot be disabled via the confirmation dialog. If you prevent the storage of technically necessary cookies via the browser, you will not be able to use the service we offer.
2. category "Statistics"
In order to further improve our offer and our website, we collect anonymous data for statistics and analysis. With the help of these cookies we can, for example, determine the number of visitors and the effect of certain pages of our website and optimise our content. After agreeing to this category, your data will be collected by the analysis tool Matomo. Matomo is a tool that only runs on our server, i.e. the data is not passed on to third parties. More specific details are given in point 15 of this privacy policy.
3. category "Marketing"
imbus AG uses Google Adwords from Google Inc. ("Google").
If you don't want Google's feature, you cannot select the "Marketing" category and save your settings. You can also deactivate it by changing the settings at https://www.google.com/settings/ads. Further information about Google Adwords and the Google privacy policy can be found at https://www.google.com/privacy/ads. More detailed information is provided in point 9 of this privacy policy.
9. Google AdWords and Google Remarketing
We use Google AdWords and Google Remarketing functions (adwords.google.com) to display online ads on the web. For this purpose, our site contains code snippets provided by Google to record whether and when an online ad leads to a visit to our website (conversion tracking). The information on the use of this website (including users’ IP addresses) and on the display of ads created by these code snippets is transferred to and stored on a Google server in the US. This information may be transferred by Google to contract partners of Google. Google, however, will not associate your IP address with any other data about you.
If users do not wish cookies to be installed, they can adjust their browser settings accordingly; please note, however, that you may then be unable to enjoy the full range of functions offered by this website. By selecting the "Marketing" category of the cookie settings on this website, users agree to the processing of the data collected about them by Google in the manner and for the purpose described above.
10. Social Media
The social media links (Xing (xing.com), linkedin (linkedin.com), facebook (facebook.com), Kununu (kununu.com) on our website are not integrated via social media plugins. Consequently, no direct connection to social media providers will be established when you visit our site. The integrated images contain only a HTTP link that will redirect you to imbus’ page on the respective social media platform when you click on it. What will also be transmitted to the respective platform is that you are being redirected to the respective page of imbus AG on the individual social media platform. If you are a member of one of the above social media services and logged in to your user account, the social media service may associate your visit to our site and/or our social media page with your personal user account. If you want to prevent this, log off your account before you use any of the above social media links. For further information on how social media services collect and use such data, on your rights and your options to protect your privacy, please read the privacy notes of the respective social media service.
11. Embedded Videos
On some of our pages, links to video clips have been embedded that are stored on YouTube servers (www.youtube.com/t/impressum). When you click on the thumbnail image (to play a video), data will be transmitted to YouTube, and during such transmission of data, YouTube will assign you a visitor ID.
12. Links
Where you use external links offered on our web site, this Data Protection Policy will not cover such links. Whether other service providers comply with the regulations on data protection and security is beyond our control. Therefore, please refer to the data protection policies provided on the websites of the other service providers.
13. Withdrawal, Changes, Corrections and Updates
As a user of our web-site you are entitled, upon request, to receive information, free of charge, about the personal data collected about you. Provided that there is not statutory obligation to retain such data, you are also entitled to demand that incorrect data be corrected and/or that your personal data be blocked and deleted.
Please direct any questions of this nature to:
datenschutz@imbus.de
14. Transfer to Third Countries
We do not transfer data to third countries. However, our site has been created and is maintained, among others, by our partner imbus Peja (Fehmi Agani No. 16, 30000 Peja, KOSOVO). We have concluded a standard form data protection contract with imbus Peja to ensure the protection of data as data might be read during maintenance operations.
14. Use of Analytic Tools
We use the web analytics software Matomo (Piwik) offered by InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand (matomo.org). The software and the data collected by the software are stored only on imbus AG’s web server, as described in this Data Protection Policy. We do not transfer the data to third parties.
Matomo (Piwik) uses cookies, text files, that are stored on your computer and that make it possible to analyse how you are using the web-site. We use the information created by the cookie to analyse how users are using the web-site. You may prevent the storage of cookies by adjusting your browser settings accordingly; please note, however, that you may then be unable to enjoy the full range of functions offered by this web-site.